Assistant Event Planner

Marigold Catering, one of Cleveland's premiere caterers, is seeking an enthusiastic full-time Assistant Event Planner. Founded in 1997, Marigold prides itself on being not only a woman-owned, but LGBTQ+ -owned business, offering exceptional cuisine, upscale service, and innovative event design for events from 10 to 10,000. As a premier, boutique caterer we pride ourselves on being named Cleveland's top catering company by Northern Ohio Live and CBC Magazine. We service clients from the company's 12,000 sq. ft. facility in downtown Cleveland, where our highly talented team strive to deliver a truly unique and memorable experience from start to finish. Marigold is a preferred caterer at some of Cleveland's most popular venues, such as the renowned The Glidden House. In addition, Marigold is the exclusive caterer at The Cleveland Botanical Garden in the esteemed University Circle and Marigold's very own Tenk West Bank has become a popular space in Cleveland which hosts weddings and other extravagant events.

The Assistant Event Planner's position is a supportive role where the candidate will learn a great deal about event planning, sales and food & beverage, while developing business through traditional and non-traditional sales techniques. Other duties include assisting with the booking, selling, planning while assuring the highest level of client service experience in accordance to the Marigold culture.

Assist assigned manager (Senior Event Planner or Director of Events) with daily task which include, but not limited to:

• Maintaining inquiry process (responding with collateral, tracking, following up)

• Creating event folders (paper and on Public)

• Creating Caterease events and adding all required client contact info

• Assisting with paperwork, as directed by manager

o First draft estimate

o First draft menu

o Staff Requests

o Folder checklist

o First draft floor plan

o First draft itinerary

o Production Sheets (Kitchen, Packing, Driver Sheets)

o Alcohol Requests

o Making any changes to paperwork as directed by manager

• Maintaining Upcoming

• Sending and maintaining vendor rental orders (linens, tabletop, furniture, floral, etc.)

o Compiling order and double checking quantities with manager

o Entering order with appropriate vendor contact

o Double checking quantities once receive order confirmation

o Saving, print and uploading orders

• Sending Captain Info (all relevant paperwork)

• Making menu signs

• Assisting, serving or sitting in on tastings

• Supporting the manager onsite at events

• Running events as the onsite Event Manager when the manager is not present

• Attending walk-throughs with the manager to gain additional knowledge for each event and in general

• Attending networking events with the Event Planning Team to learn new trends in the industry and networks with other professionals

• Attending exhibition shows with the Event Planning Team such as bridal shows, vendor fairs and corporate networking events

Staffing & Recruitment:

• May be called upon to attend events with the staffing team to recruit new talent

• Associate's degree in Hospitality Management, Business Administration or related field

• At least one (1) year of facility coordination, food/beverage and event consulting or related experience, or education from which comparable knowledge, skills and abilities have been achieved

• Ability to read and comprehend simple instructions, short correspondence, memos and to write simple correspondence

• Ability to effectively present information in one-on-one and small group situations to customers, clients and employees

• Comprehension of simple math to build client estimates, floor plans, etc.

• Must be detail oriented with the ability to prioritize

• Must be extremely organized

• Passion for events and catering

• Excellent communication skills and refined telephone manner required

• Proficient computer knowledge in Word, Excel, and Google Drive (docs, calendar, etc.)

• Night and weekend work will often be required, but total hours per week will be reflective of level and managed by Assistant's manager