OCIP: Alumni Events Intern

JOB TITLE:                                           

Alumni Events Intern

DEPARTMENT:                                 

Alumni Affairs

COLLEGE/DIVISION:                                       

Advancement

JOB DESCRIPTION:                          

The Alumni Events Intern will assist the Department of Alumni Affairs with planning, executing and evaluating major events. This position will support the staff of the Department of Alumni Affairs in creating best practices and sustainable procedures to successfully accomplish goals of the division and CSU Alumni Association.

Responsibilities will include but are not limited to:

·        Researching best practices for alumni event management, including event registration platforms, timelines, outreach, and follow-up, as well as other alumni engagement best practices

·        Assisting with registration set-up and monitoring

·        Developing tools and processes for managing event logistics, such as

o  Creation of an event-specific check-list

o  Preparation of materials and processes

·        Pre-event and post-event logistical arrangements

·        Inventory and supply management

·        Assisting with alumni and vendor outreach as assigned

·        Staffing the office front desk, greeting guests, and assisting with triaging calls and other tasks as needed

·        Other duties as assigned

·        Graduating no earlier than May 2023, with preference given to those with junior and senior status

·        Interested in pursuing a career that includes event management and logistics

·        Able to work 20 hours per week

·        Willing to work some evening and weekend events as assigned

·        Must display high degree of professionalism

·        Must maintain sensitive and confidential information

·        Excellent verbal and written communication skills

·        Proficient use of Windows software

·        Must be able to manage and prioritize a diversified workload

·        Cumulative GPA 3.0 or above

·        THIS POSITION IS AN ON-CAMPUS INTERNSHIP THAT REQUIRES YOU TO ENROLL IN CSC 291, A 1-CREDIT HOUR BLACKBOARD COURSE. DO NOT APPLY FOR THIS POSITION IF YOU ARE UNABLE TO ENROLL IN THAT COURSE!

LEARNING OBJECTIVES:                

1.      Exposure to best practices for event management, including strategy, planning, goal-setting, and post-event analysis.

2.      Volunteer management—learning to work and communicate with leadership volunteers to execute successful events.

3.      Project management—developing event plans and managing event logistics.

4.      Communication skills/external relations/team work—working with partners, vendors, event registrants and staff to coordinate and market events.

5.      Analysis of event metrics, trends, and participation to measure event success.

WORK SCHEDULE:                          

Monday-Friday between 9am-5pm. Schedule and hours to be determined. Some evening/after-hours and weekend events may be required.

REQUIRED DOCUMENTS:            

·        Resumé

·        Cover Letter, including schedule of availability

·        Unofficial Transcript